BEGIN:VCALENDAR VERSION:2.0 PRODID:-//KU Year End Deadlines//EN BEGIN:VEVENT UID:2257967053212748331@ku.edu DTSTAMP:20260408T203806Z DTSTART;VALUE=DATE:20260427 DTEND;VALUE=DATE:20260428 SUMMARY:(UKANS & KURES) RFAs & Payroll Adjustments submitted to HR or AMS at 5:00 PM DESCRIPTION:RFA & Payroll Adjustments submitted to HR or AMS -- ALL RFA & Payroll Adjustments (i.e. changes to posted payroll expenses) submitted to HR or AMS Staff. END:VEVENT BEGIN:VEVENT UID:9035944011694177143@ku.edu DTSTAMP:20260408T203806Z DTSTART;VALUE=DATE:20260504 DTEND;VALUE=DATE:20260505 SUMMARY:(UKANS & KURES) Purchases requiring RFP by Procurement at 5:00 PM DESCRIPTION:Purchases requiring RFP by Procurement -- KU Transactions greater than $50K or KUCR Transactions greater than $250K require an RFP. Deadline to submit Procurement (Non-Tech) Service reqeust within Financial Services Portal to begin RFP process. END:VEVENT BEGIN:VEVENT UID:8109326122906020201@ku.edu DTSTAMP:20260408T203806Z DTSTART;VALUE=DATE:20260522 DTEND;VALUE=DATE:20260523 SUMMARY:(UKANS & KURES) KU JRC Expense Transaction Requests submitted to SSC or AMS at 5:00 PM DESCRIPTION:KU JRC Expense Transaction Requests submitted to SSC or AMS -- Changes (e.g. fund/cost center/account/CF1) to posted expense transactions submitted to SSC Finance or AMS Staff. This includes UKANS sponsored project funds. END:VEVENT BEGIN:VEVENT UID:4764109156970377777@ku.edu DTSTAMP:20260408T203806Z DTSTART;VALUE=DATE:20260525 DTEND;VALUE=DATE:20260526 SUMMARY:(UKANS & KURES) Technology Purchases (Regardless of Dollar Value) at 5:00 PM DESCRIPTION:Technology Purchases (Regardless of Dollar Value) -- Software/SaaS, IT professional services, software maintenance and support, IT hardware/equipment (except laptops, monitors, and catalog items) for KU and KUCR regardless of dollar value require IT/Procurement approval. Deadline to submit Technology Procurement Request form within Finance Services Portal. END:VEVENT BEGIN:VEVENT UID:-8131448030991234827@ku.edu DTSTAMP:20260408T203806Z DTSTART;VALUE=DATE:20260529 DTEND;VALUE=DATE:20260530 SUMMARY:(UKANS & KURES) FITC Invoice & Travel/Non-Travel Reimbursements for payment by June 30 submitted to SSC at 5:00 PM DESCRIPTION:FITC Invoice & Travel/Non-Travel Reimbursements for payment by June 30 submitted to SSC -- Submission to SSC deadline for invoices and travel/non-travel reimbursements to ensure payment is received by vendor or individual before June 30. **All required documentation must be submitted with request.** END:VEVENT BEGIN:VEVENT UID:-6502457059132485000@ku.edu DTSTAMP:20260408T203806Z DTSTART;VALUE=DATE:20260601 DTEND;VALUE=DATE:20260602 SUMMARY:(UKANS & KURES) Budget Transfers at 5:00 PM DESCRIPTION:Budget Transfers -- All budget transfers that must be processed centrally submitted to respective budget offices (KU or KUCR) END:VEVENT BEGIN:VEVENT UID:-6220722129927512295@ku.edu DTSTAMP:20260408T203806Z DTSTART;VALUE=DATE:20260602 DTEND;VALUE=DATE:20260603 SUMMARY:(UKANS ) Other Purchases (Non-Tech) >$10K at 5:00 PM DESCRIPTION:Other Purchases (Non-Tech) > $10K -- KU Transactions greater than $10K in total anticipated spend require Procurement approval. Deadline to submit Procurement (Non-Tech) Service Request form within Finance Service Portal. END:VEVENT BEGIN:VEVENT UID:-2048048954380346696@ku.edu DTSTAMP:20260408T203806Z DTSTART;VALUE=DATE:20260602 DTEND;VALUE=DATE:20260603 SUMMARY:(UKANS & KURES) P-Card Supporting Documentation at 5:00 PM DESCRIPTION:P-Card Supporting Documentation -- Deadline to submit all required information (e.g. itemized receipts, funding, business purpose) to the SSC for all May transactions. June receipts should continue to be submitted to the SSC within 5 days of the transaction per standard policy. Any transaction processed and approved by Central Audit in Concur prior to June 25 will processed against the FY26 budget. END:VEVENT BEGIN:VEVENT UID:2369560614019897351@ku.edu DTSTAMP:20260408T203806Z DTSTART;VALUE=DATE:20260602 DTEND;VALUE=DATE:20260603 SUMMARY:(UKANS & KURES) Supplier Creation/Changes for FITC Payments by June 30 at 5:00 PM DESCRIPTION:Supplier Creation/Changes for FITC Payments by June 30 -- Deadline to request new suppliers or supplier updates via the Supplier Maintenance form in the Finance Service Portal to ensure physical payment processed by June 30. Requests made after this date will continue to be processed but the payment date is not guaranteed and additional justification for a 'rush' may be required. ** New business process requires suppliers to provide information directly to KU via an External Supplier Registration portal. New supplier set up timing is dependent upon supplier response to registration portal.** END:VEVENT BEGIN:VEVENT UID:773914766665119951@ku.edu DTSTAMP:20260408T203806Z DTSTART;VALUE=DATE:20260605 DTEND;VALUE=DATE:20260606 SUMMARY:(UKANS ) Internal Payment Refund Requests at 5:00 PM DESCRIPTION:Internal Payment Refund Requests -- Final internal payment refunds submitted to Accounting Services for processing END:VEVENT BEGIN:VEVENT UID:-1367731826769231609@ku.edu DTSTAMP:20260408T203806Z DTSTART;VALUE=DATE:20260605 DTEND;VALUE=DATE:20260606 SUMMARY:(UKANS ) KUINT Invoice Approval Deadline at 5:00 PM DESCRIPTION:KUINT Invoice Approval Deadline -- Deadline for internal invoices to be approved by department or financial approver in FITC. Any unapproved KUINT invoices will remain pending until FY27 and will be included in FY26 budget carry forward calculation. END:VEVENT BEGIN:VEVENT UID:-7849707485022804717@ku.edu DTSTAMP:20260408T203806Z DTSTART;VALUE=DATE:20260605 DTEND;VALUE=DATE:20260606 SUMMARY:(KURES) KUCR JRC Requests Submitted by Unit to SSC or AMS at 5:00 PM DESCRIPTION:KUCR JRC Expense Transaction Requests submitted to SSC or AMS -- Changes (e.g. fund/cost center/account/CF1) to posted expense transactions submitted to SSC Finance or AMS Staff. END:VEVENT BEGIN:VEVENT UID:-982409749523475653@ku.edu DTSTAMP:20260408T203806Z DTSTART;VALUE=DATE:20260608 DTEND;VALUE=DATE:20260609 SUMMARY:(UKANS ) KU Deposits at 12:00 PM DESCRIPTION:KU Deposits -- Departmental Deposit bank bags and DARBI & Legacy checks submitted to the Carruth Dropbox for Accounting Services to process. Noon deadline to ensure that deposits can be sent to bank for same day processing. Departmental Deposits received by the bank will be recorded into FITC using default funding by Accounting Services on 6/9. Deposits will be visible in OAC on 6/10. END:VEVENT BEGIN:VEVENT UID:3161391791927356963@ku.edu DTSTAMP:20260408T203806Z DTSTART;VALUE=DATE:20260610 DTEND;VALUE=DATE:20260611 SUMMARY:(UKANS ) Internal Payment Cancellations & Internal Legacy adjustments submitted to Accounting Services at 5:00PM DESCRIPTION:Internal Payment Cancellations & Internal Legacy adjustments submitted to Accounting Services END:VEVENT BEGIN:VEVENT UID:-2788934187823307411@ku.edu DTSTAMP:20260408T203806Z DTSTART;VALUE=DATE:20260611 DTEND;VALUE=DATE:20260612 SUMMARY:(UKANS & KURES) FITC Invoice & Travel/Non-Travel Against FY26 Budget Submission to SSC at 5:00 PM DESCRIPTION:FITC Invoice & Travel/Non-Travel Reimbursements for FY26 budget submitted to SSC -- Submission to SSC deadline for invoices and travel/non-travel reimbursements to ensure expense is applied to FY26 budgets. Physical payment to vendor will not be processed until July. **All required documentation must be submitted with request.** END:VEVENT BEGIN:VEVENT UID:-2644254991817699719@ku.edu DTSTAMP:20260408T203806Z DTSTART;VALUE=DATE:20260611 DTEND;VALUE=DATE:20260612 SUMMARY:(UKANS & KURES) Purchase Requisitions Submission to SSC at 5:00 PM DESCRIPTION:Purchase Requisitions Submission to SSC -- Submission deadline to SSC Finance Staff for FY26 Non-Catalog Purchase Requsistions. (e.g. assign FITC cart to SSC staff, submit quote via Finance Serivce Portal form) **All required documentation must be submitted with request.** END:VEVENT BEGIN:VEVENT UID:-6984042107819159040@ku.edu DTSTAMP:20260408T203806Z DTSTART;VALUE=DATE:20260611 DTEND;VALUE=DATE:20260612 SUMMARY:(UKANS ) KU JRC Revenue Transaction Requests submitted to SSC or AMS at 5:00 PM DESCRIPTION:KU JRC Revenue Transaction Requests submitted to SSC or AMS -- Changes (e.g. fund/cost center/account/CF1) to posted revenue transactions submitted to SSC Finance or AMS Staff. This includes changes from default deposit funding and sponsored project funds. END:VEVENT BEGIN:VEVENT UID:1900720906344849712@ku.edu DTSTAMP:20260408T203806Z DTSTART;VALUE=DATE:20260612 DTEND;VALUE=DATE:20260613 SUMMARY:(UKANS & KURES) FITC Invoice, P-Card & Travel/Non-Travel Reimbursement Payment by June 30 AMS/Department Approval at 5:00 PM DESCRIPTION:FITC Invoice, P-Card & Travel/Non-Travel Reimbursement Payment by June 30 AMS/Department Approval -- All invoices, p-card and travel/non-travel expense reports must be fully approved by the department or AMS approver in the finanical system (FITC or Concur) to ensure payment by June 30. Any invoice or expense report not approved may not be processed until July but will be included in FY26 budget carry forward calcuations. END:VEVENT BEGIN:VEVENT UID:384418771940497394@ku.edu DTSTAMP:20260408T203806Z DTSTART;VALUE=DATE:20260612 DTEND;VALUE=DATE:20260613 SUMMARY:(KURES) KUCR Wire Payments at 12:00 PM DESCRIPTION:KUCR Wire Payments -- Outgoing wire payment requests submitted to KUCR Financial Services. END:VEVENT BEGIN:VEVENT UID:-6830670902645066096@ku.edu DTSTAMP:20260408T203806Z DTSTART;VALUE=DATE:20260612 DTEND;VALUE=DATE:20260613 SUMMARY:(KURES) RSINT Invoice Approval Deadline at 5:00 PM DESCRIPTION:RSINT Invoice Approval --Deadline for internal invoices to be approved by department or financial approver in FITC. Any unapproved RSINT invoices will remain pending until FY27 and will be included in FY26 budget carry forward calculation. END:VEVENT BEGIN:VEVENT UID:-926704599984751030@ku.edu DTSTAMP:20260408T203806Z DTSTART;VALUE=DATE:20260612 DTEND;VALUE=DATE:20260613 SUMMARY:(KURES) Travel Cash Advances at 5:00 PM DESCRIPTION:KUCR Travel Cash Advances -- Deadline for travel cash advance requests to be submitted and fully approved in Concur. Requests submitted or approved after this date may not be fufilled until FY27. END:VEVENT BEGIN:VEVENT UID:7788263267433730806@ku.edu DTSTAMP:20260408T203806Z DTSTART;VALUE=DATE:20260612 DTEND;VALUE=DATE:20260613 SUMMARY:(UKANS ) KU Payment Cancellations at 5:00 PM DESCRIPTION:KU Payment Cancellations -- Payment cancellations submitted to Accounts Payable END:VEVENT BEGIN:VEVENT UID:3828304908439264817@ku.edu DTSTAMP:20260408T203806Z DTSTART;VALUE=DATE:20260615 DTEND;VALUE=DATE:20260616 SUMMARY:(UKANS ) Legacy Receivable Reports - Legacy Receivable Reports submitted to Financial Reporting Services at 5:00 PM DESCRIPTION:Legacy Receivable Reports - Legacy Receivable Reports submitted to Financial Reporting Services END:VEVENT BEGIN:VEVENT UID:2477474881594913827@ku.edu DTSTAMP:20260408T203806Z DTSTART;VALUE=DATE:20260617 DTEND;VALUE=DATE:20260618 SUMMARY:(UKANS & KURES) Maximo Direct Charges at 5:00 PM DESCRIPTION:Maximo Direct Charges -- Final direct charges file from Facilities (Maximo) processed centrally END:VEVENT BEGIN:VEVENT UID:8341733299761014439@ku.edu DTSTAMP:20260408T203806Z DTSTART;VALUE=DATE:20260617 DTEND;VALUE=DATE:20260618 SUMMARY:(UKANS ) Interfund Deposits at 5:00 PM DESCRIPTION:Interfund Deposits -- Interfund Deposits submitted to AS. END:VEVENT BEGIN:VEVENT UID:5776112927000388128@ku.edu DTSTAMP:20260408T203806Z DTSTART;VALUE=DATE:20260618 DTEND;VALUE=DATE:20260619 SUMMARY:(UKANS & KURES) DARBI Billing at 5:00 PM DESCRIPTION:DARBI Billing -- Deadline for final FY26 DARBI billing submissions to SSC END:VEVENT BEGIN:VEVENT UID:-5852787729584257079@ku.edu DTSTAMP:20260408T203806Z DTSTART;VALUE=DATE:20260618 DTEND;VALUE=DATE:20260619 SUMMARY:(UKANS & KURES) Cost Center Maintenance at 5:00 PM DESCRIPTION:Cost Center Maintenance -- Requests Due; Requests received after this date will be processed in FY 26 END:VEVENT BEGIN:VEVENT UID:172973800999811017@ku.edu DTSTAMP:20260408T203806Z DTSTART;VALUE=DATE:20260622 DTEND;VALUE=DATE:20260623 SUMMARY:(KURES) ALL KUCR Deposits at 12:00 PM DESCRIPTION:KUCR Deposits -- Noon deadline to submit Departmental Deposits, RSINT DARBI & Legacy Deposits to KUCR Financial Services to ensure deposit is recorded in FY26. END:VEVENT BEGIN:VEVENT UID:-8891646705613152300@ku.edu DTSTAMP:20260408T203806Z DTSTART;VALUE=DATE:20260622 DTEND;VALUE=DATE:20260623 SUMMARY:(KURES) KUCR Payment Cancellations at 5:00 PM DESCRIPTION:KUCR Payment Cancellations -- Payment cancellations submitted to KUCR Financial Services END:VEVENT BEGIN:VEVENT UID:823436388585512231@ku.edu DTSTAMP:20260408T203806Z DTSTART;VALUE=DATE:20260624 DTEND;VALUE=DATE:20260625 SUMMARY:(UKANS & KURES) Final AMS/Department Travel & P-Card Approvals in Concur at 12:00 PM DESCRIPTION:Final AMS/Department P-Card and Travel/Non-Travel Reimbursement Approvals in Concur -- Any transactions not approved by this day will be processed against the FY27 budget. END:VEVENT BEGIN:VEVENT UID:2040804777755889301@ku.edu DTSTAMP:20260408T203806Z DTSTART;VALUE=DATE:20260626 DTEND;VALUE=DATE:20260627 SUMMARY:(UKANS & KURES) AMS/Department Approver Purchase Requisitions Approvals at 5:00 PM DESCRIPTION:Final AMS/Department Purchase Requisition Approvals in FITC -- Purchase requisitions must be approved and the PO issued in FITC by deadline. Any Purchase Requisitions not approved by this day will be processed against the FY27 budget. END:VEVENT BEGIN:VEVENT UID:3441400077520282738@ku.edu DTSTAMP:20260408T203806Z DTSTART;VALUE=DATE:20260626 DTEND;VALUE=DATE:20260627 SUMMARY:(UKANS & KURES) DARBI Customer Add Requests submitted to FMS at 5:00 PM DESCRIPTION:DARBI Customer Add Requests submitted to FMS END:VEVENT BEGIN:VEVENT UID:-5672101618132075816@ku.edu DTSTAMP:20260408T203806Z DTSTART;VALUE=DATE:20260630 DTEND;VALUE=DATE:20260701 SUMMARY:(UKANS & KURES) System closed to end users for final year-end system processes to be run July 1 at 4:00 PM DESCRIPTION:System closed to end users for final year-end system processes to be run July 1 END:VEVENT BEGIN:VEVENT UID:-6000419230786450742@ku.edu DTSTAMP:20260408T203806Z DTSTART;VALUE=DATE:20260706 DTEND;VALUE=DATE:20260707 SUMMARY:(UKANS & KURES) System reopened for FY27 at 8:00 AM DESCRIPTION:System reopened for FY27 END:VEVENT BEGIN:VEVENT UID:-8560422218250629848@ku.edu DTSTAMP:20260408T203806Z DTSTART;VALUE=DATE:20260706 DTEND;VALUE=DATE:20260707 SUMMARY:(UKANS & KURES) Access to Enterprise OAC Financial Dashboards restored for FY27 at 8:00 AM DESCRIPTION:Access to Enterprise OAC Financial Dashboards restored for FY27 END:VEVENT BEGIN:VEVENT UID:-3989262205386530689@ku.edu DTSTAMP:20260408T203806Z DTSTART;VALUE=DATE:20260710 DTEND;VALUE=DATE:20260711 SUMMARY:(UKANS ) Budget Transfers at 8:00 AM DESCRIPTION:Budget Transfers -- 1st date to submit FITC Budget transfers to budget office for FY27 processing END:VEVENT END:VCALENDAR