Fiscal Year End Information
Calendar
Directions to Import a Calendar to Outlook from a csv File.docx
Directions to Import a Calendar to Outlook from a ics File.docx
2026 Year-End Deadlines for AMS.csv
2026 Year-End Deadlines for Approvers.csv
2025 Year-End Deadlines for Central Office.csv
2026 Year-End Deadlines for Department.csv
2026 Year-End Deadlines for SSC.csv
2026 Year-End Deadlines for AMS.ics
2026 Year-End Deadlines for Approvers.ics
2026 Year-End Deadlines for Central Office.ics
2026 Year-End Deadlines for Department.ics
2026 Year-End Deadlines for SSC.ics
| Date | Weekday | Business Unit | Topic | Task | Time |
| 04/27/26 | Monday | KU & KUCR | Payroll | RFA & Payroll Adjustments submitted to HR or AMS -- ALL RFA & Payroll Adjustments (i.e. changes to posted payroll expenses) submitted to HR or AMS Staff. | 5:00 PM |
| 05/04/26 | Monday | KU & KUCR | Procurement | Purchases requiring RFP by Procurement -- KU Transactions greater than $50K or KUCR Transactions greater than $250K require an RFP. Deadline to submit Procurement (Non-Tech) Service reqeust within Financial Services Portal to begin RFP process. | 5:00 PM |
| 05/22/26 | Friday | KU & KUCR | Payments | KU JRC Expense Transaction Requests submitted to SSC or AMS -- Changes (e.g. fund/cost center/account/CF1) to posted expense transactions submitted to SSC Finance or AMS Staff. This includes UKANS sponsored project funds. | 5:00 PM |
| 05/25/26 | Monday | KU & KUCR | Procurement | Technology Purchases (Regardless of Dollar Value) -- Software/SaaS, IT professional services, software maintenance and support, IT hardware/equipment (except laptops, monitors, and catalog items) for KU and KUCR regardless of dollar value require IT/Procurement approval. Deadline to submit Technology Procurement Request form within Finance Services Portal. | 5:00 PM |
| 05/29/26 | Friday | KU & KUCR | Payments | FITC Invoice & Travel/Non-Travel Reimbursements for payment by June 30 submitted to SSC -- Submission to SSC deadline for invoices and travel/non-travel reimbursements to ensure payment is received by vendor or individual before June 30. **All required documentation must be submitted with request.** | 5:00 PM |
| 06/01/26 | Monday | KU & KUCR | Budget | Budget Transfers -- All budget transfers that must be processed centrally submitted to respective budget offices (KU or KUCR) | 5:00 PM |
| 06/02/26 | Tuesday | KU | Procurement | Other Purchases (Non-Tech) > $10K -- KU Transactions greater than $10K in total anticipated spend require Procurement approval. Deadline to submit Procurement (Non-Tech) Service Request form within Finance Service Portal. | 5:00 PM |
| 06/02/26 | Tuesday | KU & KUCR | Payments | P-Card Supporting Documentation -- Deadline to submit all required information (e.g. itemized receipts, funding, business purpose) to the SSC for all May transactions. June receipts should continue to be submitted to the SSC within 5 days of the transaction per standard policy. Any transaction processed and approved by Central Audit in Concur prior to June 25 will processed against the FY26 budget. | 5:00 PM |
| 06/02/26 | Tuesday | KU & KUCR | Payments | Supplier Creation/Changes for FITC Payments by June 30 -- Deadline to request new suppliers or supplier updates via the Supplier Maintenance form in the Finance Service Portal to ensure physical payment processed by June 30. Requests made after this date will continue to be processed but the payment date is not guaranteed and additional justification for a 'rush' may be required. ** New business process requires suppliers to provide information directly to KU via an External Supplier Registration portal. New supplier set up timing is dependent upon supplier response to registration portal.** | 5:00 PM |
| 06/05/26 | Friday | KU | Payments | Internal Payment Refund Requests -- Final internal payment refunds submitted to Accounting Services for processing | 5:00 PM |
| 06/05/26 | Friday | KU | Payments | KUINT Invoice Approval Deadline -- Deadline for internal invoices to be approved by department or financial approver in FITC. Any unapproved KUINT invoices will remain pending until FY27 and will be included in FY26 budget carry forward calculation. | 5:00 PM |
| 06/05/26 | Friday | KUCR | Payments & Revenue | KUCR JRC Expense Transaction Requests submitted to SSC or AMS -- Changes (e.g. fund/cost center/account/CF1) to posted expense transactions submitted to SSC Finance or AMS Staff. | 5:00 PM |
| 06/08/26 | Monday | KU | Deposits | KU Deposits -- Departmental Deposit bank bags and DARBI & Legacy checks submitted to the Carruth Dropbox for Accounting Services to process. Noon deadline to ensure that deposits can be sent to bank for same day processing. Departmental Deposits received by the bank will be recorded into FITC using default funding by Accounting Services on 6/9. Deposits will be visible in OAC on 6/10. | 12:00 PM |
| 06/10/26 | Wednesday | KU | Payments & Revenue | Internal Payment Cancellations & Internal Legacy adjustments submitted to Accounting Services | 5:00PM |
| 06/11/26 | Thursday | KU & KUCR | Payments | FITC Invoice & Travel/Non-Travel Reimbursements for FY26 budget submitted to SSC -- Submission to SSC deadline for invoices and travel/non-travel reimbursements to ensure expense is applied to FY26 budgets. Physical payment to vendor will not be processed until July. **All required documentation must be submitted with request.** | 5:00 PM |
| 06/11/26 | Thursday | KU & KUCR | Procurement | Purchase Requisitions Submission to SSC -- Submission deadline to SSC Finance Staff for FY26 Non-Catalog Purchase Requsistions. (e.g. assign FITC cart to SSC staff, submit quote via Finance Serivce Portal form) **All required documentation must be submitted with request.** | 5:00 PM |
| 06/11/26 | Thursday | KU | Deposits | KU JRC Revenue Transaction Requests submitted to SSC or AMS -- Changes (e.g. fund/cost center/account/CF1) to posted revenue transactions submitted to SSC Finance or AMS Staff. This includes changes from default deposit funding and sponsored project funds. | 5:00 PM |
| 06/12/26 | Friday | KU & KUCR | Payments | FITC Invoice, P-Card & Travel/Non-Travel Reimbursement Payment by June 30 AMS/Department Approval -- All invoices, p-card and travel/non-travel expense reports must be fully approved by the department or AMS approver in the finanical system (FITC or Concur) to ensure payment by June 30. Any invoice or expense report not approved may not be processed until July but will be included in FY26 budget carry forward calcuations. | 5:00 PM |
| 06/12/26 | Friday | KUCR | Payments | KUCR Wire Payments -- Outgoing wire payment requests submitted to KUCR Financial Services. | 12:00 PM |
| 06/12/26 | Friday | KUCR | Payments | RSINT Invoice Approval --Deadline for internal invoices to be approved by department or financial approver in FITC. Any unapproved RSINT invoices will remain pending until FY27 and will be included in FY26 budget carry forward calculation. | 5:00 PM |
| 06/12/26 | Friday | KUCR | Payments | KUCR Travel Cash Advances -- Deadline for travel cash advance requests to be submitted and fully approved in Concur. Requests submitted or approved after this date may not be fufilled until FY27. | 5:00 PM |
| 06/12/26 | Friday | KU | Payments | KU Payment Cancellations -- Payment cancellations submitted to Accounts Payable | 5:00 PM |
| 06/15/26 | Monday | KU | Receivables | Legacy Receivable Reports - Legacy Receivable Reports submitted to Financial Reporting Services | 5:00 PM |
| 06/17/26 | Wednesday | KU & KUCR | Payments | Maximo Direct Charges -- Final direct charges file from Facilities (Maximo) processed centrally | 5:00 PM |
| 06/17/26 | Wednesday | KU | Deposits | Interfund Deposits -- Interfund Deposits submitted to AS. | 5:00 PM |
| 06/18/26 | Thursday | KU & KUCR | Receivables | DARBI Billing -- Deadline for final FY26 DARBI billing submissions to SSC | 5:00 PM |
| 06/18/26 | Thursday | KU & KUCR | Budget | Cost Center Maintenance -- Requests Due; Requests received after this date will be processed in FY 26 | 5:00PM |
| 06/22/26 | Monday | KUCR | Deposits | KUCR Deposits -- Noon deadline to submit Departmental Deposits, RSINT DARBI & Legacy Deposits to KUCR Financial Services to ensure deposit is recorded in FY26. | 12:00 PM |
| 06/22/26 | Monday | KUCR | Payments | KUCR Payment Cancellations -- Payment cancellations submitted to KUCR Financial Services | 5:00 PM |
| 06/24/26 | Wednesday | KU & KUCR | Payments | Final AMS/Department P-Card and Travel/Non-Travel Reimbursement Approvals in Concur -- Any transactions not approved by this day will be processed against the FY27 budget. | 12:00 PM |
| 06/26/26 | Friday | KU & KUCR | Procurement | Final AMS/Department Purchase Requisition Approvals in FITC -- Purchase requisitions must be approved and the PO issued in FITC by deadline. Any Purchase Requisitions not approved by this day will be processed against the FY27 budget. | 5:00 PM |
| 06/26/26 | Friday | KU & KUCR | Receivables | DARBI Customer Add Requests submitted to FMS | 5:00 PM |
| 06/30/26 | Tuesday | KU & KUCR | System | System closed to end users for final year-end system processes to be run July 1 | 4:00 PM |
| 07/06/26 | Monday | KU & KUCR | System | System reopened for FY27 | 8:00 AM |
| 07/06/26 | Monday | KU & KUCR | System | Access to Enterprise OAC Financial Dashboards restored for FY27 | 8:00 AM |
| 07/10/26 | Friday | KU | Budget | Budget Transfers -- 1st date to submit FITC Budget transfers to budget office for FY27 processing | 8:00 AM |
| Date | Weekday | Business Unit | Topic | Task | Time | Department | SSC | AMS |
| 06/05/26 | Friday | KU | Payments | Internal Payment Refund Requests -- Final internal payment refunds submitted to Accounting Services for processing | 5:00 PM | X | X | |
| 06/05/26 | Friday | KU | Payments | KUINT Invoice Approval Deadline -- Deadline for internal invoices to be approved by department or financial approver in FITC. Any unapproved KUINT invoices will remain pending until FY27 and will be included in FY26 budget carry forward calculation. | 5:00 PM | X | X | |
| 06/05/26 | Friday | KU & KUCR | Payments | FITC Invoice, P-Card & Travel/Non-Travel Reimbursement Payment to be paid by June 30 Entered into FITC/Concur by SSC -- All invoices, p-card and travel expense reports that need payment processed by June 30 must be entered by SSC into FITC/Concur. FITC Invoices that need to be submitted includes confirmed wire payments processed in June. Includes May P-Card transactions that need to be paid by final pay cycle. June transaction receipts are still required to be submitted within 5 days of transaction. June transactions processed & approved by Central Audit in Concur prior to June 26 will be processed against FY26 budget. | 5:00 PM | X | ||
| 06/08/26 | Monday | KU | Payments | KU JRC Expense Transaction Requests Submitted by SSC or AMS to Central Office -- Changes e.g. (fund/cost center/account/CF1) for expense transactions submitted to Accounting Services. This includes UKANS sponsored project funds. | End of Day | X | X | |
| 06/08/26 | Monday | KU | Deposits | KU Deposits -- Departmental Deposit bank bags and DARBI & Legacy checks submitted to the Carruth Dropbox for Accounting Services to process. Noon deadline to ensure that deposits can be sent to bank for same day processing. Departmental Deposits received by the bank will be recorded into FITC using default funding by Accounting Services on 6/9. Deposits will be visible in OAC on 6/10. | 12:00 PM | X | X | |
| 06/10/26 | Wednesday | KU | Payments & Revenue | Internal Payment Cancellations & Internal Legacy adjustments submitted to Accounting Services | 5:00PM | X | X | |
| 06/12/26 | Friday | KUCR | Payments & Revenue | KUCR JRC Requests Submitted by SSC or AMS to Central Office -- Changes (e.g. fund/cost center/account/CF1) submitted to KURES Central Office. This includes KURES sponsored project funds. | 5:00 PM | X | X | |
| 06/12/26 | Friday | KUCR | Payments | KUCR Wire Payments -- Outgoing wire payment requests submitted to KUCR Financial Services. | 12:00 PM | X | X | |
| 06/12/26 | Friday | KUCR | Payments | RSINT Invoice Approval --Deadline for internal invoices to be approved by department or financial approver in FITC. Any unapproved RSINT invoices will remain pending until FY27 and will be included in FY26 budget carry forward calculation. | 5:00 PM | X | X | X |
| 06/12/26 | Friday | KUCR | Payments | KUCR Travel Cash Advances -- Deadline for travel cash advance requests to be submitted and fully approved in Concur. Requests submitted or approved after this date may not be fufilled until FY27. | 5:00 PM | X | X | |
| 06/12/26 | Friday | KU | Payments | KU Payment Cancellations -- Payment cancellations submitted to Accounts Payable | 5:00 PM | X | X | |
| 06/15/26 | Monday | KU | Receivables | Legacy Receivable Reports - Legacy Receivable Reports submitted to Financial Reporting Services | 5:00 PM | X | X | |
| 06/16/26 | Tuesday | KU | Deposits | KU JRC Revenue Transaction Requests submitted to AS -- Revenue changes (e.g. fund/cost center/account/CF1) from default deposit funding submitted to Accounting Services (AS). This includes sponsored project funds. | End of Day | X | X | |
| 06/17/26 | Wednesday | KU & KUCR | Payments | Maximo Direct Charges -- Final direct charges file from Facilities (Maximo) processed centrally | 5:00 PM | X | X | |
| 06/17/26 | Wednesday | KU | Deposits | Interfund Deposits -- Interfund Deposits submitted to AS. | 5:00 PM | X | X | |
| 06/18/26 | Thursday | KU & KUCR | Budget | Cost Center Maintenance -- Requests Due; Requests received after this date will be processed in FY 26 | 5:00PM | X | X | |
| 06/22/26 | Monday | KUCR | Deposits | KUCR Deposits -- Noon deadline to submit Departmental Deposits, RSINT DARBI & Legacy Deposits to KUCR Financial Services to ensure deposit is recorded in FY26. | 12:00 PM | X | X | |
| 06/22/26 | Monday | KU & KUCR | Procurement | ALL Purchase Requisitions Entered into FITC -- Submission deadline for SSC Finance Staff to enter PR into FITC. | 5:00 PM | X | ||
| 06/22/26 | Monday | KUCR | Payments | KUCR Payment Cancellations -- Payment cancellations submitted to KUCR Financial Services | 5:00 PM | X | X | |
| 06/26/26 | Friday | KU & KUCR | Receivables | DARBI Customer Add Requests submitted to FMS | 5:00 PM | X | X | |
| 06/30/26 | Tuesday | KU & KUCR | Payments | FITC Invoice against FY26 Budget Entered into FITC -- Submission deadline for SSC Finance Staff to enter FITC invoices that need to be applied to FY26 budgets. Physical payment to vendor will not be processed until July. | 4:00 PM | X | ||
| 06/30/26 | Tuesday | KU & KUCR | Receivables | DARBI Billing -- Final FY26 DARBI billing processed by SSC & sent to customers | 4:00 PM | X | ||
| 06/30/26 | Tuesday | KU & KUCR | System | System closed to end users for final year-end system processes to be run July 1 | 4:00 PM | X | X | |
| 07/06/26 | Monday | KU & KUCR | System | System reopened for FY27 | 8:00 AM | X | X | X |
| 07/06/26 | Monday | KU & KUCR | System | Access to Enterprise OAC Financial Dashboards restored for FY27 | 8:00 AM | X | X | X |
| Date | Weekday | Business Unit | Topic | Task | Time |
| 05/04/26 | Monday | KU & KUCR | Payroll | Research-funded RFAs submitted to KUOR -- AMS/HR staff to submit research-related RFAs to KUOR Admin Compliance | 5:00 PM |
| 06/05/26 | Friday | KU | Deposits | KU Sponsored Project LOC Draws -- Final Line of Credit draws on UKANS Sponsored projects | 5:00PM |
| 06/08/26 | Monday | KU | Payments | KU JRC Expense Transaction Requests Submitted by SSC or AMS to Central Office -- Changes e.g. (fund/cost center/account/CF1) for expense transactions submitted to Accounting Services. This includes UKANS sponsored project funds. | End of Day |
| 06/12/26 | Friday | KU & KUCR | Payments | FITC Invoice, P-Card & Travel/Non-Travel Reimbursement Payment by June 30 AMS/Department Approval -- All invoices, p-card and travel/non-travel expense reports must be fully approved by the department or AMS approver in the finanical system (FITC or Concur) to ensure payment by June 30. Any invoice or expense report not approved may not be processed until July but will be included in FY26 budget carry forward calcuations. | 5:00 PM |
| 06/12/26 | Friday | KUCR | Payments & Revenue | KUCR JRC Requests Submitted by SSC or AMS to Central Office -- Changes (e.g. fund/cost center/account/CF1) submitted to KURES Central Office. This includes KURES sponsored project funds. | 5:00 PM |
| 06/12/26 | Friday | KUCR | Payments | RSINT Invoice Approval --Deadline for internal invoices to be approved by department or financial approver in FITC. Any unapproved RSINT invoices will remain pending until FY27 and will be included in FY26 budget carry forward calculation. | 5:00 PM |
| 06/16/26 | Tuesday | KU | Deposits | KU JRC Revenue Transaction Requests submitted to AS -- Revenue changes (e.g. fund/cost center/account/CF1) from default deposit funding submitted to Accounting Services (AS). This includes sponsored project funds. | End of Day |
| 06/17/26 | Wednesday | KU | Receivables | KU Sponsored Project Billing -- Final Sponsored Project billing processed & sent to sponsors | 5:00 PM |
| 06/18/26 | Thursday | KU | Expenses | KU Sponsored Project F&A Final Allocations -- Final F&A allocations recorded in system | 12:00 PM |
| 06/18/26 | Thursday | KUCR | Receivables | KUCR Sponsored Project Billing & LOC Draws -- Final Sponsored Project billing & LOC draws processed & sent to sponsors | 5:00 PM |
| 06/24/26 | Wednesday | KU & KUCR | Payments | Final AMS/Department P-Card and Travel/Non-Travel Reimbursement Approvals in Concur -- Any transactions not approved by this day will be processed against the FY27 budget. | 12:00 PM |
| 06/26/26 | Friday | KU & KUCR | Procurement | Final AMS/Department Purchase Requisition Approvals in FITC -- Purchase requisitions must be approved and the PO issued in FITC by deadline. Any Purchase Requisitions not approved by this day will be processed against the FY27 budget. | 5:00 PM |
| 07/06/26 | Monday | KU & KUCR | System | System reopened for FY27 | 8:00 AM |
| 07/06/26 | Monday | KU & KUCR | System | Access to Enterprise OAC Financial Dashboards restored for FY27 | 8:00 AM |
| Business Unit | Topic | Task | Time |
| KU | Payments | KUINT Invoice Approval Deadline -- Deadline for internal invoices to be approved by department or financial approver in FITC. Any unapproved KUINT invoices will remain pending until FY27 and will be included in FY26 budget carry forward calculation. | 5:00 PM |
| KU & KUCR | Payments | FITC Invoice, P-Card & Travel/Non-Travel Reimbursement Payment by June 30 AMS/Department Approval -- All invoices, p-card and travel/non-travel expense reports must be fully approved by the department or AMS approver in the finanical system (FITC or Concur) to ensure payment by June 30. Any invoice or expense report not approved may not be processed until July but will be included in FY26 budget carry forward calcuations. | 5:00 PM |
| KUCR | Payments | RSINT Invoice Approval --Deadline for internal invoices to be approved by department or financial approver in FITC. Any unapproved RSINT invoices will remain pending until FY27 and will be included in FY26 budget carry forward calculation. | 5:00 PM |
| KUCR | Payments | KUCR Travel Cash Advances -- Deadline for travel cash advance requests to be submitted and fully approved in Concur. Requests submitted or approved after this date may not be fufilled until FY27. | 5:00 PM |
| KU & KUCR | Payments | Final AMS/Department P-Card and Travel/Non-Travel Reimbursement Approvals in Concur -- Any transactions not approved by this day will be processed against the FY27 budget. | 12:00 PM |
| KU & KUCR | Procurement | Final AMS/Department Purchase Requisition Approvals in FITC -- Purchase requisitions must be approved and the PO issued in FITC by deadline. Any Purchase Requisitions not approved by this day will be processed against the FY27 budget. | 5:00 PM |
| KU & KUCR | System | System reopened for FY27 | 8:00 AM |
| KU & KUCR | System | Access to Enterprise OAC Financial Dashboards restored for FY27 | 8:00 AM |
| Date | Weekday | Business Unit | Topic | Task | Time |
| 05/01/26 | Friday | KU & KUCR | Reporting | DMART to GL Recon -- Central Offices to reconcile YTD activity through April. | 5:00 PM |
| 05/04/26 | Monday | KU & KUCR | Payroll | Research-funded RFAs submitted to KUOR -- AMS/HR staff to submit research-related RFAs to KUOR Admin Compliance | 5:00 PM |
| 05/22/26 | Friday | KU & KUCR | Payroll | RFA Requests -- Requests submitted to Payroll | 5:00 PM |
| 05/29/26 | Friday | KU & KUCR | Payroll | Payroll Adjustments -- Requests submitted to Payroll | 5:00 PM |
| 06/05/26 | Friday | KU | Budget | Pending Budget Transfers -- Budget office will delete all budget transfer that remain in pending status. | 8:00 AM |
| 06/08/26 | Monday | KU | Payments | KUINT Pay Cycle -- Final internal pay cycle processed for KUINT payments. | 8:00 AM |
| 06/08/26 | Monday | KU | Deposits | KU Deposits -- Departmental Deposit bank bags and DARBI & Legacy checks submitted to the Carruth Dropbox for Accounting Services to process. Noon deadline to ensure that deposits can be sent to bank for same day processing. Departmental Deposits received by the bank will be recorded into FITC using default funding by Accounting Services on 6/9. Deposits will be visible in OAC on 6/10. | 12:00 PM |
| 06/10/26 | Wednesday | KU & KUCR | Payroll | Payroll Final On-Cycle & Off-Cycle -- Final on-cycle & off-cycle payroll posted to G/L. Pending payroll will be available in OAC on Friday, June 12. | 8:00 AM |
| 06/11/26 | Thursday | KU | Payments | KU Final VAP Pay Cycle -- Final pay cycle for Virtual AP vouchers. VAP Suppliers can be identified via OAC Dimension Reference (Finance) dashboard. | 12:00 PM |
| 06/12/26 | Friday | KU & KUCR | Payroll | Final RFA processing by payroll for FY26 | 5:00 PM |
| 06/15/26 | Monday | KU | Deposits | Campus Solutions Revenue -- Final revenue interface from Campus Solutions Student Financials processed by SAR. All student enrollment changes & payments received after Sunday, June 14 will be reflected in FY27. | MIDNIGHT |
| 06/15/26 | Monday | KU | State Interface | Internal Transfers Interface -- INTS (INF06) submitted to State | 5:00 PM |
| 06/16/26 | Tuesday | KU | Receivables | KUCR & Other Affiliate Reimbursable Billing -- Final reimbursable bills will be processed & sent to KUCR & other affiliates. KUCR reimbursable bills includes Funds 720 & 721. Transactions finalized after this bill will be submitted for reimbursement in July. | 5:00 PM |
| 06/16/26 | Tuesday | KUCR | Payments | KUCR Reimbursable Billing for Fund 921 -- Final reimbursable bills will be processed & sent to KU. Transactions finalized after this bill will be submitted for reimbursement in July. | 5:00 PM |
| 06/16/26 | Tuesday | KU | Payments | KU Payment Cancellations -- Payment cancellations submitted by AP to Accounting Services | 12:00 PM |
| 06/16/26 | Tuesday | KU | Payments | Optional/Required Campus Fee Payouts -- Accounting Services will process final optional campus fee payouts | 5:00 PM |
| 06/16/26 | Tuesday | KU | Payments | KU FITC Invoices, P-Card & Travel Reimbursement Central Audit Approvals for Final Pay Cycle -- Central Audit final approvals. Any transactions that are not approved will remain in pending status and will be included in budget carry forward calculations. P-Card and Travel Reimbursements must be fully approved within Concur to be picked up in FY26 budget carry forward calculation. | MIDNIGHT |
| 06/17/26 | Wednesday | KU | Payments | KU Final Pay Cycle -- Final pay cycle for AP vouchers, Department Refunds, Travel reimbursements and P-Card payment to Commerce Bank processed & sent to the State | 12:00 PM |
| 06/17/26 | Wednesday | KU | Payments | Final Department Refund Pay Cycle -- Final department refund pay cycle processed | 12:00 PM |
| 06/17/26 | Wednesday | KU | Payments | Student Refund Pay Cycle -- Final student refund pay cycle processed | 12:00 PM |
| 06/18/26 | Thursday | KUCR | Receivables | KUCR Sponsored Project Billing & LOC Draws -- Final Sponsored Project billing & LOC draws processed & sent to sponsors | 5:00 PM |
| 06/18/26 | Thursday | KU | State Interface | State Interfaces -- INF06 interfaces (Fee Report, Cross-Campus, PaymentPlus, RFA, SFA) submitted to State | 5:00 PM |
| 06/18/26 | Thursday | KU | State Interface | State Interfaces -- Final INF06 interface (ISS) submitted to State after final payroll posting is processed | 5:00 PM |
| 06/18/26 | Thursday | KU | State Interface | State Interfaces -- Final REFUNDS INF06 interface submitted to State after final student refund pay cycle is processed | 5:00 PM |
| 06/22/26 | Monday | KUCR | Deposits | KUCR Deposits -- Noon deadline to submit Departmental Deposits, RSINT DARBI & Legacy Deposits to KUCR Financial Services to ensure deposit is recorded in FY26. | 12:00 PM |
| 06/22/26 | Monday | KU | Receivables | KU Endowment Reimbursable Billing for Fund 725 -- Final reimbursable billing will be processed & sent to KU Endowment. Transactions finalized after this bill will be submitted to KU Endowment for reimbursement in July. | 5:00 PM |
| 06/24/26 | Wednesday | KU & KUCR | Reporting | DMART to GL Recon -- Central Offices to reconcile YTD activity. | 5:00 PM |
| 06/25/26 | Thursday | KU | State Interface | FITC to SMART Reconciliation -- All cash related KU transactions finalized in G/L (Accrual & Cash Ledgers). FITC Cash ledger reconciliation to State financial system (SMART) finalized. After this reconciliation is finalized no FY26 cash transactions will be processed by either KU or State. | 7:00 PM |
| 06/26/26 | Friday | KU & KUCR | Procurement | Non-Grant PO closures -- Outstanding non-grant POs with voucher applied & remaining balance less than $100 will be closed by Central Offices | 5:00 PM |
| 06/26/26 | Friday | KU & KUCR | Payments | Final Central Office Travel & P-Card Approvals in Concur -- Any transactions not approved by this day will be processed as FY27 budget transaction | 5:00 PM |
| 06/26/26 | Friday | KUCR | Payments | KUCR FITC Invoices, P-Card & Travel Reimbursement Central Audit Approvals for Final Pay Cycle -- Central Audit final approvals for FY26 transactions. Any transactions that are not approved will remain in pending status and will be included in FY26 budget carry forward calculations. P-Card and Travel Reimbursements must be fully approved within Concur to be picked up in FY26 budget carry forward calculation. | 7:00 PM |
| 06/29/26 | Monday | KUCR | Payments | KUCR Final Pay Cycle -- Final pay cycle for AP vouchers, Travel reimbursements and P-Card payment to Commerce Bank processed & sent to bank | 8:30 AM |
| 06/29/26 | Monday | KUCR | Payments | RSINT Pay Cycle -- Final internal pay cycle processed for RSINT payments. | 8:00 AM |
| 06/29/26 | Monday | KU & KUCR | Receivables | Sponsored Project Allocations -- Final FY26 allocations processed (Lab & F&A) | 4:00 PM |
| 06/30/26 | Tuesday | KU & KUCR | Procurement | Central Office Purchase Requisitions Approvals -- Purchase requisitions approved and PO issued in FITC. Any PR not approved by June 30 will be processed in FY27 | 4:00 PM |
| 06/30/26 | Tuesday | KU & KUCR | Receivables | DARBI Billing -- Final FY26 DARBI billing processed by SSC & sent to customers | 4:00 PM |
| 06/30/26 | Tuesday | KU & KUCR | System | System closed to end users for final year-end system processes to be run July 1 | 4:00 PM |
| 07/01/26 | Wednesday | KU | State Interface | SMART Final Query -- Accounting Services -- Final query in SMART for revenue posted & final journal entry for last minute deposits | |
| 07/01/26 | Wednesday | KU & KUCR | System | AP Carry Forward -- Sweep unprocessed AP transactions to 7/1/26 (FY27) | |
| 07/01/26 | Wednesday | KU & KUCR | System | YE Processes -- AIRE & FMS -- Run YE Processes (Start after confirmation from Accounting Services & KUCR Business Services that all JV's have been finalized) | |
| 07/01/26 | Wednesday | KU & KUCR | System | Allocations/STAT Journals Processed -- AIRE & FMS - Receivables | |
| 07/01/26 | Wednesday | KU & KUCR | System | OAC Carry Forward Snapshot -- After all DARBI & AP Activity is finalized | |
| 07/06/26 | Monday | KU & KUCR | System | System reopened for FY27 | 8:00 AM |
| 07/06/26 | Monday | KU & KUCR | System | Access to Enterprise OAC Financial Dashboards restored for FY27 | 8:00 AM |
| 07/06/26 | Monday | KU & KUCR | Payments | FY27 Pay Cycle -- First pay cycle in FY27 for AP vouchers, Travel reimbursements and P-Card payment to Commerce Bank. | 12:00 PM |
| 07/06/26 | Monday | KU | Payments | FY27 Student Refunds -- First student refund pay cycle in FY27 | 8:00 AM |
| 07/06/26 | Monday | KU & KUCR | Budget | HR Salary Forecast data available in OAC -- FY27 Salary Forecast results based on current HR/Pay activity available | 8:00 AM |
| 07/06/26 | Monday | KU & KUCR | System | Encumbrances/Pending Expenses loaded in OAC -- Open encumbrances/pending expenses (TA, PO, pending AP) loaded into FY27 Fin Data Mart | 8:00 AM |
| 07/06/26 | Monday | KU & KUCR | System | FY27 Expense & Revenue Base Budgets loaded in OAC -- Expense & Revenue base budgets from PBCS Planning (BCP) available in the FY27 Fin Data Mart | 8:00 AM |
| 07/06/26 | Monday | KU & KUCR | System | Period 0 Balances loaded in OAC -- FY27 Beginning Balances (Period 0) available in FIN GL Journals | 8:00 AM |
| 07/06/26 | Monday | KU & KUCR | Budget | Obligated Carry Forward reflected in OAC -- Obligated carryforward budgets loaded for open encumbrances/pending expenses into FY27 Fin Data Mart | 8:00 AM |
| 07/06/26 | Monday | KU | Payments | FY27 KUINT Pay Cycle -- First internal pay cycle in FY27 | 12:00 PM |
| 07/09/26 | Thursday | KU | Budget | UKANS Unobligated Carry Forward -- UKANS unobligated carryforward budgets loaded into FY27 Fin Data Mart | 8:00 AM |
| 07/10/26 | Friday | KU | Budget | Budget Transfers -- 1st date to submit FITC Budget transfers to budget office for FY27 processing | 8:00 AM |
| 07/24/26 | Friday | KUCR | Budget | KURES Unobligated Carryforward -- KURES unobligated carryforward budgets loaded into FY2026 Fin Data Mart (funds 905, 906, 907, 910, & 925) | 8:00 AM |